CPS HR Consulting

How to Increase the Employee Experience With Personalized Journey Mapping

Today, the employee experience for public sector workers has become as important as the people in the communities they serve. HR personnel and managers know that it is the foundation of agency success, influencing:

As employee expectations and needs continually change based on outside factors, public sector organizations must evolve.

One of the best ways to improve the employee experience is personalized journey mapping. It involves analyzing the employee lifecycle and identifying key touchpoints and moments that impact each employee’s experience.

If a personalized mapping experience is new to you, you’re in the right place, as we’re discussing everything you need to know here. 

What is Personalized Journey Mapping?

Journey mapping involves creating a visual representation of the employee life cycle and the interactions people have with the company throughout the experience. 

Each worker goes through various stages during their employment at your organization, and it’s certainly not linear. These touchpoints are critical for mapping out the employee lifecycle.

Using a visual representation of the employee cycle is important for a few reasons: 

Increased employee engagement: When you focus on the key moments in an employee’s journey, you can create more personalized and meaningful experiences that increase loyalty and engagement.

Strategic employee management: Employee journey mapping helps HR plan and execute new programs and projects that resonate with worker expectations and needs. It also allows HR to work without the administrative and transactional tasks needed to manage employees effectively. 

Proactive employee support: Journey mapping helps organizations anticipate workers’ needs and address them at each stage of their lifecycle, providing an engaging and supportive environment at work.

In the past, journey mapping was difficult to personalize for each employee, but now, technology has made the process much easier.

Steps to Implement Personalized Journey Mapping

Here are the main steps to create and implement personalized employee journey maps in public sector organizations.

Step 1: Collect Data and Insights

The first steps of journey mapping involve collecting data and insights through surveys, feedback platforms and interviews. Gathering this information helps you build employee personas or segments to better understand their challenges and needs. Understanding your employees better allows you to support them proactively throughout the employee lifecycle.

This process is key to creating the ultimate employee experience, which keeps workers engaged and productive and leads to greater organizational success.

Step 2: Identify Key Touchpoints

Next, you want to identify the critical moments in the employee lifecycle, from recruitment to separation. This step allows you to create a visual map that will guide your HR strategies for improving everyone’s work experience.

When collecting data and insights, listen to what the employees say about their actual experience, whether it’s positive or negative. You can use this vital information to create journey maps. Getting feedback from workers is critical to customer journey mapping, so you often start gathering data well before creating maps.

Key touchpoints throughout an employee journey include:

  • Recruitment
  • Pre-onboarding
  • Onboarding
  • Benefits and compensation
  • Ongoing personal and professional development and learning
  • Ongoing employee engagement
  • Recognition and rewards for workers
  • Feedback and performance evaluation
  • Employee advancement
  • Resignation, termination or retirement

Step 3: Map the Employee Journey

Once you gather data and define employee personas, you can begin to create a customer journey map for each worker segment. Starting with their first contact and ending with their separation. Keep in mind that different departments and teams will have different interactions along the way.

Looking at interactions after someone retires or resigns can also help, as they can act as organizational advocates. 

To refine your employee journey maps, add feedback to each phase of the lifecycle. Use some type of feedback system at each stage to refine your maps. 

Tools and software you can use for journey mapping include:

  • Google Sheets
  • Notion
  • Visual Paradigm
  • Lucidchart
  • IBM Journey Designer
  • Pyn’s Employee Journey Mapper
  • Miro Virtual Whiteboard
  • Microsoft Visio
  • Other project management tools with the right features for mapping

Step 4: Develop Personalized Strategies

Once you’ve gathered all the data and mapped out your employee journey, it’s time to develop strategies and interventions for each individual. Determine what feedback to focus on first to make changes, and then revise your employee journeys based on that feedback. 

You’ll want to periodically reevaluate your employees’ journeys to ensure they remain effective and support workers. Use AI-driven tools to help you automate tasks, manage employee information, and find answers to employee-centric questions. These tools make it much easier to make updates and create personalized content for workers.

Also, aligning human resource and organizational strategies is the key to success. It not only increases employee engagement and productivity but also assists in employee recruitment and retention. Aligning personalized employee journey mapping with agency goals fosters a culture that supports strategic goal achievement and ensures sustainable success and growth.

Benefits of Personalized Journey Mapping

If you’re not quite convinced yet, personalized journey mapping has many benefits that contribute to your overall success.

Improved employee engagement: Personalized journey mapping helps you understand your employees’ motivations and needs to improve their experience. Gathering insights and information from employees themselves helps you create strategies that keep them motivated and organizational advocates.

Increased productivity and performance: Customized employee journeys help you visualize all the touchpoints workers experience. This mapping provides personalized communication for higher levels of motivation and commitment, which increases productivity.

It also helps organizations refine and customize their engagement with employees to provide a more fulfilling and supportive work environment that improves performance.

Enhanced employee retention: Turnover has always been an issue for public sector organizations. One study found that 37.9% of workers leave their agency within the first year. Two out of three employees who leave in the first year do so within six months. 

Improved employee well-being: The employee experience also impacts their well-being, leading to more engagement and success. A supportive work environment reduces stress and makes workers feel valued, reducing the negative impacts on health that public sector work often brings. 

Key Takeaways

Personalized employee journey mapping is a powerful tool for public sector organizations. By visualizing the employee lifecycle and pinpointing key touchpoints, organizations can boost engagement, improve management strategies and offer proactive support.

Implementing this approach involves collecting data, identifying critical moments and crafting personalized strategies that meet employees’ needs. This process leads to higher productivity, better performance and improved employee well-being.

Embracing personalized journey mapping helps public sector organizations retain talent and create a supportive work environment, aligning with their broader goals for success and community service.